2017 Miami CFAR HIV Symposium : Poster Session Details

Poster Session Details

Dear CFAR/State Pilot Awardees,

Below are the details for the presentation of your poster at the annual Miami CFAR symposium on April 6th, 2017. Please read all the information below carefully and make sure you contact your mentor to discuss the research findings you will be presenting and to review your poster prior to submission. This year, the Miami CFAR will award the 3 best posters and a small award ceremony will be held at the end of the symposium.

Session Time and Location: The poster session is scheduled at the end of the symposium (approx. 3-5pm but agenda is not final yet). Make sure you review the final symposium agenda. You will need to attend the poster session and stand by your poster during the assigned presentation time. If you are unable to attend, please notify the CFAR and arrange for an alternate presenter. Symposium attendees and poster judges will attend the poster session and ask questions about your research prior to choosing the awardees.

Poster Printing: The Miami CFAR will cover the cost to print your poster. Print your posters in the Biomed Communications Dept. (basement of Calder Library). The contact is Peter Raposo, he has a list of names, please let him know your poster is for the CFAR Symposium and he will not charge you. The latest date you can send to Peter for printing is March 28th, however send earlier if possible.

Electronic Poster Submission: An electronic version of your poster must be submitted by Wednesday, April 5th to Gabriela Hevia ghevia@med.miami.edu. The electronic version will be available on the CFAR website after the symposium.

Poster preparation: Prepare your poster following the template available at the symposium website. Your poster must be printed on 4X4 paper. Master CFAR Poster Template

Poster Set Up and Pick up: Please deliver your poster to the registration desk by 9am on the day of the symposium. If you are not able to deliver your poster at that time, please make arrangements so someone else can deliver it for you. Posters will be hung up in the morning so the poster judges will be able to review the posters prior to the afternoon poster session. Poster pick up will be at the end of the symposium. Push pins will be provided for your poster.

Required elements for the poster
Each poster must include the elements listed below:

  • Title: Choose a title that is concise and clearly conveys the subject of the abstract. You may use the title of your pilot award.
  • Authors: Author names, mentor(s) and institutions if other than UM
  • Background: Briefly and clearly describe the hypothesis of the study. Why was the study conducted?
  • Methods: Detail the experimental methods and processes employed in the study. What did you do?
  • Results: Describe the precise findings of the study. Describe the stage of your study and announce future plans. Describe what you found and include data. Use tables and figures. If you don’t have final results for your study, describe your preliminary data or the work that you have conducted to date.
  • Conclusions: Describe logically sound conclusions and reliable inferences drawn from the study results. Why are the study’s findings important? What are the next steps? If your data is preliminary, discuss possible conclusions derived from your findings and your next steps to complete the study. You can also list challenges encountered during the study.
  • References: List relevant references.
  • CFAR support and other funding: Acknowledge the Miami CFAR (P30AI073961), or State of Florida support (if your project was a state pilot project ask Melanie m.weiss11@med.miami.edu, 305-243-3345 for the contract number, depends on the project year) and other funders if applicable. Note: the poster template includes the CFAR logo but if you were funded by the State of Florida instead of the CFAR, please use the Institute logo instead. Institute Logo
    Thank you.

We are looking forward to your participation in the Symposium. Please do not hesitate to contact us should you have any questions.